Terms and Conditions

Bonded Coach Holidays & Association of Bonded Travel
Organisers Limited Group Trading Charter 2024
Swann Tours 29 Stadium Avenue Blackpool FY4 3QA.

1. FINANCIAL PROTECTION

Your contract is with Swann Tours, 29 Stadium Avenue, Blackpool FY4 3QA. When you
book a holiday with us, the money you pay us for the booking will be protected by the
Bonded Coach Holidays (BCH) and The Association of Bonded Travel Organisers
Limited (ABTOT) this is a Government approved consumer protection scheme. The
scheme will also ensure your repatriation in the event the company becomes
insolvent. Our Trading Charter and Booking Conditions set out clearly and simply
the responsibility we have to you and in turn, you have with us, when a contract is
made. Please see the BCH Consumer Guarantee at https://www.abtot.com/bchmembers-
directory/. There is no financial protection if you purchase just transport
or accommodation only from us. We fully comply with Package Travel and Linked
Travel Arrangements Regulations 2018. The combination of travel services offered
to you is a package holiday within the meaning of the regulations. Therefore, you will
benefit from all rights applying to package holidays. Swann Tours will be fully
responsible for the proper performance of the holiday and providing assistance if you
are in difficulty. Your key rights will be in the details of the tour which will be provided
prior to booking.

2. BOOKING AND PAYMENT

When a booking is made, the lead name on the booking guarantees that he or she is
18 or over and has authority and accepts on behalf of the party the terms of these
booking conditions and pays the deposit indicated in the brochure and as confirmed
in the pre contract information. After we receive your booking and all appropriate
payments, if the arrangements you wish to book are available, we will send you a
confirmation invoice within 14 days. This confirmation will include any special
requests we have agreed. A binding agreement will come into existence between us
when we dispatch this invoice to the lead name. Please check the confirmation
carefully to ensure all the information is correct. This contract is governed by English
Law, and the jurisdiction of the English Courts.
Single occupancy of rooms, when available, may be subject to a supplementary
charge and these will be shown in the brochure. You can book by paying a deposit for
each person named on the booking but our commitment is always conditional upon
the balance being paid as below.

Deposit £50.00 per person.

The balance of the price of your holiday must be paid at least 6 weeks before your
departure. If you book within our balance due period, you need to pay the total
holiday cost at the time of booking. If the balance is not paid in time we reserve the
right to cancel your holiday, retain your deposit, and apply the cancellation charges
set out in the paragraph below.. The date of cancellation will normally be the date we
receive your written confirmation that you intend to cancel or 15 days after the
balance due date, whichever comes first.

3. BROCHURE ACCURACY

Although Swann Tours make every effort to ensure the accuracy of the brochure
information and pricing, regrettably errors do occur. You must therefore ensure you
check the price and all other details of your holiday with us at the time of booking and
when you receive our confirmation invoice.

4. OUR PRICING POLICY

Swann Tours endeavor to ensure that the most up to date and correct prices are
shown in our brochure. Occasionally, an incorrect price may be shown, due to error.
When we become aware of any such error, we will endeavor to notify you at the time
of booking (if we are then aware of the mistake) or as soon as reasonably possible.
We reserve the right to cancel the booking if you do not wish to accept the price
which is applicable to the holiday.
Holiday prices include all travel, hotel accommodation and meals as specified in the
holiday description and VAT payable in the UK where applicable. The price of the
holiday will not be subjected to any surcharges except those arising from exchange
rate changes, transportation including the price of fuel and ferry operator fares and
tolls. We will communicate the options with you through letter.

5. IF YOU CHANGE YOUR BOOKING

If, after our confirmation has been issued, you wish to change to another of our
holidays or change departure date, we will do our upmost to make the changes, but
we cannot guarantee to do so. However, notification must be received in writing at
our office from the person who signed the booking form, at least 6 weeks before the
departure. Alterations cannot be made within 6 weeks of departure and any such
request for an alteration will be treated as a cancellation of the original booking and
will be subject to the cancellation charges set out in paragraph below.

6. TRANSFERRING YOUR BOOKING

You can transfer your booking to somebody else but the person must satisfy all the
conditions of the holiday and you must inform us either by letter or over the phone
no less than 7 days before departure.

7. IF YOU NEED TO CANCEL YOUR HOLIDAY

You or any member of your party, may cancel your holiday at any time provided the
cancellation is made by the person signing the booking form and is communicated to
us in writing via the office who made the original booking. You must pay the
cancellation charges to cover our administration costs and to compensate for the risk
of us not reselling the holiday. If the holiday is resold a refund will be considered if the
tour was fully booked. Your cancellation will take effect from the date on which we
receive your written confirmation of your cancellation. A reduction in room
occupancy may increase the charges for the remaining passengers by the application
of supplements for low occupancy of rooms. Where bought in supplies, such as
ferries, hotel accommodation etc have been bought in on your behalf, and where
terms and conditions of the supplier are non-refundable, these products will be
charged to you at full retail rate. If this applies, the non-refundable items will be
deducted from your holiday costs and the following scale of charged will be applied
to remainder:
Period before departure within which written cancellation of package price is
received

Amount of cancellation charge as a % of total package cost:
More than 42 days: Deposit only
41 - 28 days: 50%
27 - 15 days: 80%
14 to day of travel: 100%

In the event of unavoidable and extraordinary circumstances occurring at the place
of its immediate vicinity and which significantly affect - (a) the performance of the
package or (b) the carriage of passengers to the destination. The traveller may
terminate the package travel contract before the start of the package without paying
any termination fee.

8. ALTERATIONS TO YOUR HOLIDAY BY US

We hope that we will not have to make any changes to your holiday but, because our
holidays are planned many months in advance, we sometimes do need to make
minor changes. We reserve the right to do this at any time. We will let you know
about any important changes as soon as possible, including the minimum number of
passengers required on the trip. If after booking, and before departure, we make a
major change to your holiday, you will have the option of withdrawing from the
holiday without penalty or transferring to another holiday without any charge. in
either case, we will pay you compensation, according to the scale set below. A major
change includes the time of your departure or return time by more than 12 hours, a
change in departure point, location of resort or type of hotel, or specification of the
coach.
If we tell you about any of these changes after we have confirmed your holiday
booking (other than force majeure), you may either:
accept the new arrangements offered by us or accept a replacement holiday from us
of similar standard and price (at the date of change), if we can offer you one, or cancel
your holiday with us and receive a full refund of all monies. Either way, we will pay
you compensation, using the Compensation table shown.
Period before departure in which significant change is notified to you.

Amount per person
More than 42 days NIL
41 - 28 days £10.00
27 - 15 days £15.00
14 - 8 days £20.00
7 - 0 days £25.00

IMPORTANT NOTE Compensation will not be payable if the holiday is cancelled
because the number of persons booked is less than the number required, or for
events beyond our control, which include: war, threat of riots, civil disturbances,
terrorist activity and its consequences, industrial disputes, natural and nuclear
disasters, fire, epidemics, health risks and pandemics, unavoidable and unforeseen
technical problems with transport for reasons beyond our control or that of our
suppliers: hurricanes and other actual or potential severe weather conditions and
any other similar events. All holidays operate if the minimum number of participants
is met. However, in no case will we cancel your holiday less than 6 weeks before the
scheduled departure date, except where you have failed to pay the final balance or
because of force majeure (force majeure means an event which we or the suppliers
of the services in question could not foresee or avoid and is therefore beyond our
control).

9. OUR RESPONSIBILITY TO YOU

We accept responsibility for ensuring the holiday which you book with us is
supplied as described in our publicity material and the services offered reach a
reasonable standard and if you are in difficulty we will assist you. If any part of
our holiday contract is not provided as promised, you may terminate the contract
without paying a termination fee and we will pay you appropriate compensation if
this has affected your enjoyment of the holiday. We will in all cases will be limited
in the manner provided by the relevant international convention. If we make any
payment to you or any member of your party for death or personal injury or
illness, you will be asked to assign to us or our insurers the rights you have to act
against the person or organization responsible for causing the death, personal
injury or illness. This clause does not apply to any separate contracts that you may
enter for excursions or activities during or outside of your holiday.

10. IF YOU HAVE A COMPLAINT

If you have a problem during your holiday, please inform your Tour Driver or the
relevant supplier/resort representative immediately who will endeavour to put
things right. If you remain dissatisfied please follow this up within 14 days of your
return home by writing to us. It is therefore a condition of this contract that you
communicate any problem to the supplier of the services in question AND to our
representative whilst in resort and obtain a written report form. If you fail to follow
this simple procedure, we cannot accept responsibility as we have been deprived of
the opportunity to investigate and rectify the problem.

11. OUR COACHES

We will always use our reasonable endeavours to provide a coach to the
specification in our brochure, but reserve the right to substitute an alternative
vehicle should there be unforeseen circumstances. There is a seating plan but
in some cases, operational reasons may require a coach with a different
configuration. We reserve the right to alter a coach seating plan and allocated
seats other than those booked. Single passengers may be required to share a
double seat with other single passengers. When your booking is confirmed,
you will be offered the best seats available at that time. If you feel that you
require two seats then these must be booked and paid for in advance, at the
time of booking. If you fail to do this and it transpires that the seat allocated to
you is insufficient for your needs and there is no alternative seating available
then you will be refused access to the coach and payments made will be liable
to forfeiture.

12. HOTEL FACILTIES

Some hotel facilities and entertainment may be withdrawn for routine maintenance
or be subject to seasonal availability and provision of the facilities cannot be
guaranteed. Single occupancy of rooms may be subject to a supplementary charge.

13. HEALTH AND SAFETY

Some people may be at risk from discomfort or deep vein thrombosis (DVT) if
they remain immobile on a journey for a long period. If you are planning to
undertake a journey of more than three hours, you should consult your doctor, if you
have ever had DVT, pulmonary embolism, a family history of clotting conditions,
cancer or treatment for cancer, stroke and heart or lung disease or if you have had
major surgery in the last three months. We reserve the right to refuse any booking in
the absence of a doctor's certificate confirming that you are fit to travel. Where we
provide comfort stops you are encouraged to walk around. Exercise reduces any
discomfort, which may be caused by periods of immobility. All our coaches are NO
SMOKING.

14. SPECIAL REQUESTS

All special needs and requests, if agreed, should be entered on the booking form and
be included in the confirmation of the holiday. These cannot be guaranteed except
where confirmed as part of our holiday commitment to you and are detailed on your
holiday booking confirmation. We are keen to ensure that we plan the arrangements
for your holiday so that special needs and requests can be accommodated as far as
possible. If you need assistance, or may be unable to fully enjoy all aspects of your
holiday you must tell us in advance so that we can maximise your enjoyment of the
holiday. We will need to know if you will need special facilities in the hotel, taking part
in the excursions or have difficulty boarding and travelling on the coach or other
means of transport. Before booking your holiday, you should be sure that you and
your party are both physically and mentally capable of completing the itinerary. If you
need advice or further information you should contact Swann Tours.. If you will
require a special diet please tell us at the time of booking, or as soon as you are
medically advised, together with a copy of the diet.

 

15. PASSENGERS WITH DISABILITIES

We want everyone to enjoy our travel arrangements. We are happy to advise and
assist you in choosing a suitable holiday. But, as some of the accommodation and
resorts featured may not cater for even minor disabilities, it is important that, when
booking, you advise us of any disability, specific need or complex need you may have
and any special requirements that will make sure the holiday is suitable. If a
passenger requires personal assistance (for example, assistance with feeding,
dressing, toileting, mobilising) then this passenger must travel with an able-bodied
companion or carer and written confirmation that such assistance will be provided
for the entirety of the holiday is required at the time of booking. Coach drivers/tour
managers are unable to provide such assistance. You must tell us if you have an
existing medical condition, disability or complex need that may affect your holiday or
other group members enjoyment of it before you book your holiday. If in our
reasonable opinion, your chosen holiday is not suitable for your medical condition or
disability, we reserve the right to refuse your booking. We want you to enjoy your
holiday and will help you select and appropriate trip.

16. PASSENGER BEHAVIOUR

We want all our customers to have a happy carefree holiday. You are responsible for
your behaviour and hygiene and the effect it may have on others. If you or any other
member of your party is abusive, disruptive or behaves in a way that could cause
damage or injury to others or affect their enjoyment of their holiday or which could
damage property, we have the right to terminate your contract with us and we will
have no further liability or obligation to you. The coach driver or authorised official is
entitled to refuse you boarding if in their reasonable opinion you are unacceptably
under the influence of drink or drugs or you are being violent or disruptive.. If you are
refused boarding on the outward journey we will regard it as a cancellation by you
and we will apply the cancellation charges. If on your return journey, we have the
right to terminate the contract with you.

 

17. TRAVEL INSURANCE

We strongly advise that you take out personal travel insurance for the trip. The
insurance should cover medical and repatriation costs, personal injury, loss of
baggage and cancellation charges. If you do not have adequate insurance and
require our assistance during your holiday, we reserve the right to reclaim from you
any medical repatriation or other expenses that may incur on your behalf which
would otherwise be met by your insurers.

18. LUGGAGE

Please restrict your luggage to a suitcase weighing no more than 18kgs per person.
We cannot accept responsibility for loss or damage unless through our negligence.
Please do not leave valuable items in your suitcase when left on the coach.

19. DATA PROTECTION ACT

We comply with the GDPR 2018 regulations.